Technology Townhall

Purpose

The Townhall Meeting is a large-scale gathering designed to showcase strategic work completed, provide updates on increment deliverables from teams, and foster transparency and alignment across the organisation. The primary purpose of this meeting is to celebrate achievements, communicate progress, and ensure everyone is informed about the strategic direction and ongoing efforts.

• Highlight the strategic work completed by various teams.
• Celebrate successes and recognize the contributions of teams and individuals.

• Provide updates on increment deliverables from teams.
• Ensure everyone is aware of current progress and future plans.

• Enhance organisational transparency by sharing detailed updates and insights.
• Create an open forum for questions and feedback.

• Align teams and individuals with the organisation's strategic direction and goals.
• Ensure everyone understands their role in achieving these objectives.
• Provide the opportunity for team building activities across the teams.

Attendees

• All Product and IT Employees — to ensure everyone is informed and engaged
• CTO — to provide strategic updates and vision
• Delivery Director — to showcase completed strategic work and achievements
• Product Owners — to present increment deliverables and progress
• Stakeholders — including business representatives and customers, for their input and feedback

Input

• Increment Deliverables — updates on deliverables from teams including working software demos
• Feedback and Questions — input / feedback from previous Townhalls
• Metrics and KPIs — current performance metrics and key performance indicators

Meeting structure

• Gather inputs from product owners on key achievements, demos and what is up next.
• Prepare presentation materials and updates.
• Ensure there are adequate breaks in the meeting and add in interactive elements to the session.

• Opening Remarks — CTO sets the stage with strategic updates and vision
• Showcase Achievements — Director of Delivery presents completed strategic work and key achievements
• Increment Updates — teams provide updates on deliverables and showcase working software demos
• Q&A Session — open forum for questions and feedback from attendees
• Closing Remarks — summary of key points, future plans, and action items

• Distribute meeting minutes and presentation materials.
• Track and address action items and follow-up tasks.

Responsibilities

• Provide strategic updates and vision
• Communicate key achievements and future plans
• Address questions and feedback from attendees

• Present updates on increment deliverables
• Discuss progress, highlight challenges and raise any support needed to senior leadership, and next steps
• Engage with attendees during Q&A sessions

• Attend the meeting and stay informed
• Provide feedback and ask questions
• Engage with the presented content and contribute to discussions

• Provide input and feedback on strategic work and deliverables
• Support teams with resources and decision-making
• Ensure alignment with business needs and strategic objectives